FAQ

Desk booking is a system that allows employees to reserve workspaces, desks, or meeting rooms in advance through an easy-to-use platform. It ensures efficient workspace allocation, supports hybrid work models, and improves resource management. 

Desk booking platforms like DESK operate through web and mobile applications, automate check in and out to update occupancy status and enable employees to : 

• View real-time desk availability and reserve workspaces through an intuitive interface.  
• Select desks or meeting rooms for single or recurring bookings  
• Use QR codes for entry verification and desk confirmation. 

Administrators can manage desk setups, booking rules, and notifications while accessing detailed analytics and reporting.

A desk booking platform like DESK optimizes office resources, supports flexible work models, and reduces energy and space waste. Other benefits include: 

• Enhanced employee productivity and satisfaction. 
• Better air circulation and reduced overcrowding. 
• Comprehensive reporting for workspace planning and ESG compliance.
   

Hot desking is a flexible workspace system where employees do not have permanently assigned desks. Instead, they book or use available desks on a first-come, first-serve basis, depending on the system in place.

A hot desking software like DESK provides several business benefits, such as: 

• Reducing office operating costs by up to 30%. 

• Saving 15–25% on office space requirements. 

• Encouraging employee collaboration and flexibility. 

• Maximizing office space utilization. 

Desk booking allows employees to reserve a specific desk or meeting room in advance. It’s a way to ensure they have a guaranteed spot when they arrive. 

Hot desking is more flexible. Employees don’t have fixed desks. Instead, they choose any available desk when they arrive, based on availability. 

Key Difference: 

• Desk booking is about reserving a specific desk ahead of time. 

• Hot desking is about choosing any open desk on the spot. 

Software like DESK offer both. 

A hot desking and desk booking system like DESK is essential for organizations embracing hybrid work models or aiming for resource efficiency. It minimizes operational costs, supports ESG goals, and streamlines workspace management while enhancing employee satisfaction. 

DESK is a cloud-based, fully customizable, GDPR-compliant platform  for smart hot desking and desk booking designed to optimize workspace management while supporting environmental, social, and governance (ESG) objectives. With native mobile and web apps, DESK provides real-time availability, rich analytics and real-time desk reservations, occupancy tracking, and automated reporting. It integrates seamlessly with systems like Office 365 and supports 3D space modeling for interactive booking experiences. 
 
You can also check our explainer video to learn more. 

You can book a desk or meeting room using the web or mobile application. Features include: 

• An interactive floorplan for easy selection. 

• Calendar views of upcoming bookings. 

• Options to modify or cancel bookings. 

• QR code entry for desk or room confirmation.

Organizations with hybrid work models, shared office spaces, or a focus on sustainability and efficiency can benefit from a desk booking system. It’s ideal for companies aiming to optimize space, save energy, and improve employee satisfaction. 

With DESK, you can easily cancel or modify bookings through the platform. Changes are reflected in real-time to maintain accurate desk availability. 

Yes, DESK offers a demo.

Contact us to explore how DESK can transform your workspace management. 

Yes, DESK increases productivity by: 

• Reducing time spent searching for available desks or rooms. 

• Supporting efficient booking processes and minimizing disruptions. 

• Improving air circulation and resource planning. 

• Enabling administrators to allocate resources effectively based on real-time data. 

DESK supports multi-site management, enabling centralized control across multiple office locations. It integrates seamlessly with existing systems and scales to match your organization’s growth and needs. 

DESK uses advanced IoT sensors, such as the Milesight VS121, to detect occupancy with up to 98% accuracy. Key features include: 

• Privacy-focused design: Only counter values are transmitted over the LoRaWAN® network. 

• Seamless configuration via Wi-Fi for setup without extra tools. 

• Real-time occupancy data to inform workspace optimization and energy-saving strategies.
  The sensors integrate with DESK to provide actionable insights into desk and room utilization. 

Desking analytics offer insights into space utilization, booking trends, and occupancy patterns. Using machine learning and advanced analytics tools, DESK provides: 

• Heatmaps of high-use and underutilized areas. 

• Predictive trends for space allocation planning. 

• Real-time data integration for immediate decision-making.
  These analytics empower businesses to optimize resource usage, enhance employee satisfaction, and improve ESG performance. 

These analytics empower businesses to optimize resource usage, enhance employee satisfaction, and improve ESG performance. 

DESK generates detailed ESG-specific reports, including energy savings, occupancy trends, and usage forecasts. These reports can support sustainability compliance, cost control, and workspace optimization strategies. 

• Occupancy Reports: Show real-time and historical desk usage to identify patterns and trends. 

• Use Case: Plan desk allocations, adjust layouts, and support flexible work policies. 

• Energy Usage Reports: Highlight energy savings achieved by reducing lighting and HVAC use in unoccupied areas. 

• Use Case: Demonstrate environmental sustainability and reduce utility costs. 

• Utilization Forecasts: Predict desk demand using historical data and trend analysis. 

• Use Case: Plan for future needs, reduce unused resources, and improve long-term space management. 

DESK supports integrations with a wide range of systems, including: 

• Microsoft Ecosystem: Office 365, Outlook Calendar, MS Teams, and Azure AD. 

• Third-Party Platforms: DESK’s API allows integration with virtually any system for tailored solutions. 

• Other Yodiwo Modules: Combine DESK with modules like Park (parking management), Sense (energy control), and Task (task automation), Energy (Energy Management System), EnGage (ESG Data Management & reporting).These integrations allow seamless management of desks, environmental controls, and operational workflows. 

DESK helps support your environmental, social, and governance (ESG) objectives by: 

• Environmental Impact: By optimizing space usage and reducing energy consumption, DESK minimizes the need for excess lighting, heating, and cooling in unoccupied areas, contributing to lower carbon footprints. 

• Social Responsibility: It enables flexible and hybrid work models, improving employee satisfaction, inclusivity, and well-being. 

• Governance: DESK provides detailed reports on space utilization and energy savings, helping you track progress on sustainability goals and comply with regulatory requirements. 

For pricing details, please contact us. DESK offers flexible pricing models tailored to your organization’s size and requirements. 

Task and asset management refers to the process of efficiently tracking, scheduling, and managing tasks and assets within a facility or organization. It involves overseeing maintenance schedules, monitoring asset health, and ensuring tasks are completed on time to optimize operations and extend asset lifespans. 

Effective task and asset management with software like TASK improves operational efficiency, reduces downtime, and lowers maintenance costs. By optimizing resource use and ensuring tasks are completed on schedule, it drives productivity, enhances collaboration, and supports the organization’s bottom line 

Investing in task and asset management systems like TASK ensures better operational control, reduces unnecessary costs, and improves asset longevity. It helps facilities stay organized, maintain compliance, and meet key performance indicators (KPIs) more efficiently, ultimately leading to better resource utilization and higher returns on investment (ROI). 

TASK is a comprehensive, cloud-based task and asset management platform by Yodiwo that simplifies the tracking of facility tasks, asset maintenance, and project management. It offers real-time task monitoring, integration with other systems, detailed reporting, and customizable features for both technicians and managers. 

TASK streamlines the management of large-scale projects, task assignments, and reporting. It allows facilities managers to track tasks and assets, allocate resources efficiently, set deadlines, and generate real-time reports, helping them improve operations and reduce operational waste. 

TASK fosters collaboration by enabling teams to track progress, share task updates, and communicate more effectively. Its user-friendly mobile app allows employees to manage their tasks on the go, while managers can monitor performance and streamline workflow, increasing overall productivity. 

Yes, TASK can seamlessly integrate with various third-party systems such as ERP tools, MS Teams, and other task management solutions. This integration ensures a more connected and efficient workflow across all departments. TASK can also integrate with any of the other YodiFEM’s modules (like Desk Management, Energy Management etc.) 

TASK stands out due to its deep integration with asset management, customizable task automation, and real-time analytics. It also offers easy-to-use mobile applications for field technicians, detailed reporting, and a seamless connection to other enterprise systems, which provides a more comprehensive solution. 

Any organization that manages facilities, assets, or complex projects can benefit from task and asset management systems like TASK by Yodiwo. This includes facility managers, maintenance teams, project managers, and organizations aiming to improve operational efficiency, resource utilization, and compliance. 

TASK provides rich analytics, including real-time tracking of task progress, team performance, asset health, response times, and maintenance completion rates. It also offers exportable reports for compliance, KPI monitoring, and in-depth analysis of individual and team performance. 

TASK supports integrations with various third-party systems such as ERP tools, MS Teams, and task management platforms like Jira and Fiix. It is also already integrated with YodiFEM’s energy management and ESG reporting systems, ensuring a holistic approach to facility management. 

TASK helps with ESG goals by reducing operational waste through efficient maintenance and task management. It ensures timely completion of tasks, which optimizes resource usage, extends asset lifespan, and promotes sustainability. The system also supports social and governance KPIs by improving employee engagement, monitoring response times, and ensuring regulatory compliance. 

Yes, you can try out TASK to see how it fits your organization’s needs. Contact us to request a demo to explore its features and how it can benefit your task and asset management operations. 

Pricing for TASK is customized based on your organization’s needs, and the level of integration required.

Please contact us for a tailored quote based on your specific requirements. 

Dynamic shift management and planning involves the flexible scheduling of employee shifts, considering personal preferences, project requirements, and resource availability. It ensures efficient allocation of workforce hours while maintaining operational flexibility and employee satisfaction. 

Shift scheduling is the process of assigning specific working hours to employees based on organizational needs and employee availability. Effective shift scheduling balances operational demands with employee preferences, promoting a well-organized and productive work environment. 

Investing in dynamic shift management software like TIMEBOX improves workplace efficiency, reduces scheduling conflicts, and enhances employee satisfaction. It ensures optimal resource utilization, minimizes absenteeism, and supports compliance with labor laws and time tracking regulations. 

Dynamic shift management systems like TIMEBOX by Yodiwo are ideal for organizations with complex scheduling needs, such as healthcare facilities, manufacturing plants, retail chains, and service industries. Any business seeking to improve workforce efficiency and employee satisfaction can benefit from such a system. 

TIMEBOX by Yodiwo is a smart platform for dynamic shift management and hours registration. It allows organizations to schedule employee shifts efficiently, log working hours seamlessly, and comply with labor laws. It integrates with IT, HR, and governmental systems, making time tracking and reporting effortless. 

TIMEBOX automates time logging and integrates with governmental platforms to ensure accurate and timely reporting. This compliance-focused approach simplifies workplace inspections and eliminates the risks associated with manual time tracking errors. 

TIMEBOX by Yodiwo improves shift scheduling by: 

• Empowering employees to set availability preferences, leading to increased job satisfaction and reduced absenteeism. 
• Reducing scheduling conflicts with real-time updates with 59% reduction in scheduling errors 
• Supporting flexible work arrangements, which studies show can boost productivity and employee morale. 
• Delivering accurate shift notifications and reminders, ensuring seamless communication and reducing missed shifts. 
• 100% compliance  with labor laws, reducing the risk of fines and enhancing organizational transparency 
• 39% faster schedule creation compared to traditional manual methods (e.g., spreadsheets or paper-based systems). 

TIMEBOX fosters workplace communication by delivering automated alerts and reminders about shifts, updates, or time-off requests. Its real-time updates ensure employees and managers stay informed of schedule changes, improving collaboration and reducing misunderstandings. 

Yes, TIMEBOX offers an open API that allows seamless integration with third-party systems, including ERP platforms, HR tools, and YodiFEM modules like DESK and TASK, or Yodiwo’s ESG Data Management & Reporting Software. This flexibility ensures a comprehensive workplace management solution. 

TIMEBOX by Yodiwo automates time logging through QR codes or beacon technology. Employees can register their start and end times effortlessly, ensuring accurate and tamper-proof records without requiring manual input or supervision. 

Real-time schedule updates ensure that all stakeholders are immediately aware of any changes, such as shift modifications or additional assignments. This reduces confusion, improves transparency, and allows employees to adapt quickly to updated schedules. 

TIMEBOX supports ESG goals by: 

• Environmental KPIs: Optimizing workspace usage and reducing energy waste by aligning employee shifts with workspace availability. 

• Social KPIs: Enhancing employee well-being through flexible shift scheduling and improved work-life balance. 

• Governance KPIs: Ensuring compliance with labor laws and promoting transparency through accurate and automated time tracking. 

TIMEBOX data can be integrated with YodiFEM’s ESG Data Management & Reporting module for a complete approach to sustainability. 

Yes, you can try out TIMEBOX to evaluate how it fits your organization’s needs. Contact us to request a demo to explore its features and benefits. 

Pricing for TIMEBOX is tailored to your organization’s specific requirements, including the level of integration, and additional features.

Please contact us for a customized quote. 

An IoT data management software like SENSE is a system that collects, processes, analyzes, correlates and visualizes data from all IoT-connected devices, such as smart sensors and meters. It enables organizations to monitor real-time metrics, detect anomalies, automate actions, and optimize resource usage. In the context of energy and ESG, this software ensures seamless data flow, enabling precise decision-making and compliance with sustainability goals but also better management of the corrective actions. 

Companies can receive IoT data by deploying a network of interconnected IoT devices such as smart sensors, meters, and actuators within their facilities. These devices are equipped with embedded connectivity (e.g., Wi-Fi, Bluetooth, LoRaWAN) that enables real-time data transmission to a central IoT platform like SENSE.  

The platform acts as a data aggregation and analytics hub, where data from various sources—such as energy meters, environmental sensors (e.g., temperature, humidity, CO₂ levels), occupancy sensors, and building management systems (BMS)—is collected and processed. Through APIs and standard communication protocols (e.g., MQTT, REST), the IoT platform integrates data from these disparate systems into a unified view.  

Advanced analytics and correlation algorithms within the platform allow for real-time monitoring, anomaly detection, and predictive insights, enabling businesses to make data-driven decisions and optimize operations for improved energy management, cost savings, and sustainability outcomes. 

Collecting IoT data is crucial for organizations looking to optimize operations, enhance sustainability, and ensure compliance. By leveraging real-time insights from IoT sensors and smart devices, businesses can detect inefficiencies, automate processes, reduce energy and resource waste, and improve ambient conditions and decision-making via correlation analysis. IoT-driven analytics enable proactive maintenance, cost savings, and audit-ready ESG reporting, ensuring transparency and regulatory adherence while driving long-term sustainability and operational efficiency. 

Example 

• Continuous Monitoring: Smart sensors track indoor air quality parameters 24/7, providing real-time insights into air quality conditions across various spaces within a building. 

• Correlating with Other Data: These sensors can be integrated with energy usage and space occupancy data. For example, when occupancy levels increase, air quality might decline due to higher CO₂ production, so air ventilation and filtration systems can automatically adjust. 

• Real-Time Feedback and Alerts: By monitoring IAQ parameters in real-time, businesses receive instant alerts when air quality falls below acceptable thresholds, enabling quick corrective actions (e.g., increasing ventilation or adjusting HVAC systems). 

Integrating IoT data into ESG reporting enhances accuracy, transparency, and efficiency by providing real-time, automated tracking of critical Environmental, Social, and Governance (ESG) metrics. This enables organizations to monitor energy consumption, emissions, workplace safety, employee well-being, and other sustainability KPIs, ensuring compliance with ESG frameworks. 

Examples: 

• Compliance Automation: Compliance Automation: Real-time IoT data feeds directly into ESG reporting frameworks, ensuring audit-ready reports and eliminating manual data collection errors. 

• Workplace Health & Safety: IoT indoor air quality sensors monitor CO₂ levels, VOCs, temperature, humidity, and noise levels to ensure a safe and healthy working environment. Automated alerts notify facility managers of unsafe conditions, improving employee well-being and reducing risks associated with Sick Building Syndrome (SBS). 

• Water & Waste Management: Smart water meters track water usage, leaks, and wastewater quality, while IoT waste management solutions monitor waste levels in bins, recycling efficiency, and landfill diversion rates, helping companies reduce resource consumption and optimize waste disposal. 

SENSE not only collects real-time data but also enhances energy management by correlating IoT data from multiple systems, including energy meters, occupancy sensors, building management systems, and weather data. This integration enables businesses to optimize energy consumption, detect inefficiencies, and make informed, data-driven decisions to minimize waste. By analyzing these correlations, SENSE helps organizations boost operational efficiency, reduce costs, and achieve sustainability goals, ensuring energy savings and regulatory compliance.

For example, FollowMeLight integrates live occupancy data with electricity consumption data to dynamically adjust lighting levels based on real-time occupancy. In large office spaces or warehouses, when occupancy sensors detect no activity in certain areas, the system automatically reduces or turns off lighting in those zones while maintaining optimal lighting in active areas. This results in significant energy savings—up to 80%—by eliminating wasted energy in unoccupied spaces, all while contributing to sustainability goals and reducing operational costs. 

By utilizing this data correlation, SENSE enables smarter energy management, ensuring that businesses can reduce waste, optimize energy use, and stay aligned with their sustainability objectives. 

Yodiwo’s FollowMeLight technology, part of the YodiFEM platform, is an intelligent lighting control system that dynamically adjusts brightness based on real-time movement detection. By integrating Renesas Electronics’ and IOSEA Inc.’s Real-Time Location Detection with LEDVANCE’s DALI 2 lighting systems, FollowMeLight reduces energy consumption by up to 80%, optimizes lighting efficiency, and achieves ROI in approximately three years. This innovation enhances both cost savings and sustainability, making it ideal for warehouses, logistics centers, and large commercial spaces. 

Watch the demonstration of the FollowMeLight solution on the YodiFEM platform here. 

A company can receive IoT data through the deployment of IoT devices, such as smart sensors, meters, and gateways, that are connected to a network. These devices are typically equipped with wireless communication protocols such as Wi-Fi, Bluetooth, Zigbee, LoRaWAN, or cellular networks (e.g., 5G) to transmit data in real-time. The data collected by these devices is sent to an IoT platform or cloud-based service via secure communication channels (e.g., MQTT, HTTP, CoAP, or RESTful APIs). 

Yes, Yodiwo provides comprehensive support for the integration and deployment of smart sensors and smart meters, leveraging IoT technology for advanced data analysis and control.

Investing in smart sensors and meters offers significant advantages for businesses seeking to optimize their operations, improve energy efficiency, and meet sustainability goals. 

1. Real-Time Monitoring and Data Collection
   Smart sensors and meters continuously collect data in real time, including key metrics like energy consumption, temperature, humidity, light levels, occupancy, and CO₂ levels. This data provides businesses with up-to-the-minute insights into their operations, allowing them to immediately detect inefficiencies and make adjustments to optimize performance.
    

1. Energy Efficiency and Cost Reduction
   By identifying inefficiencies and areas of high energy consumption, smart meters help organizations optimize their energy usage. This leads to significant cost reductions while enhancing the overall sustainability of operations. 

1. Improved Operational Efficiency
   By integrating data from smart sensors and meters into a centralized system, businesses can gain a comprehensive view of their operations. For example, data from energy meters, occupancy sensors, and even weather forecasts can be correlated to optimize energy consumption. This holistic view enables smarter decisions, ensuring that resources are used efficiently across different areas. 

SENSE is a cutting-edge subsystem of the YodiFEM platform that utilizes IoT data for real-time monitoring, advanced correlation analysis, anomaly detection 

and predictive insights. It helps businesses optimize energy consumption ambinet conditions,  reduce waste, track sustainability KPIs, and lower operational costs through data-driven decision-making and dynamic system control. 

Unlike traditional analytics, SENSE incorporates IoT-driven correlation analysis, anomaly detection, and real-time alerts. It identifies hidden patterns and inefficiencies, allowing businesses to take immediate corrective actions. Its advanced capabilities provide more granular, actionable insights, ensuring optimal energy management and operational efficiency. 

By integrating data from smart sensors and meters into a centralized system, businesses can gain a comprehensive view of their operations. For example, data from energy meters, occupancy sensors, and even weather forecasts can be correlated to optimize energy consumption. This holistic view enables smarter decisions, ensuring that resources are used efficiently across different areas. 

Granular IoT data analysis with a software like SENSE empowers businesses to optimize their energy management by providing detailed, real-time insights into energy consumption patterns. By closely monitoring  and correlating also variables such as temperature, humidity, occupancy, and equipment performance, organizations can identify inefficiencies, predict future energy demands, and take proactive actions to reduce waste. 

For instance, studies show that implementing energy management systems that utilize granular IoT data can lead to energy savings of up to 30% in commercial buildings by optimizing lighting, heating, and cooling systems (U.S. Department of Energy, 2020). Additionally, IoT-powered predictive maintenance can reduce equipment downtime by 40%, preventing costly repairs and enhancing system reliability (McKinsey & Company, 2019). This combination of precise monitoring and intelligent automation contributes to a 10-15% reduction in energy costs annually, driving both cost efficiency and sustainability in operations (International Energy Agency, 2017). 

Correlation analysis in energy management involves linking operational data—such as energy usage, environmental factors (temperature, humidity), and system performance—to uncover patterns and identify inefficiencies. This analysis helps businesses automate systems for energy efficiency and detect anomalies that could impact sustainability goals. 
 

Environmental dashboards in softwares like SENSE are advanced, data-driven visual platforms that provide a centralized view of an organization’s environmental metrics, including energy consumption, water usage, emissions, waste generation, and indoor air quality. These dashboards integrate data from IoT sensors, smart meters, and other monitoring systems to deliver real-time analytics, allowing businesses to observe and track their environmental performance against specific sustainability goals and KPIs. 

Through data visualization, organizations can assess patterns and trends in their operations and identify inefficiencies. For example, an environmental dashboard may highlight fluctuating energy consumption in certain areas, prompting an investigation into potential operational issues or equipment malfunctions. 

SENSE delivers operational cost savings through its advanced IoT data analysis, real-time monitoring, and predictive analytics, which together help businesses optimize energy consumption, streamline operations, and reduce unnecessary expenditures.
 

• Identifying inefficiencies: By continuously analyzing energy and operational data, SENSE identifies inefficiencies in real-time. For instance, it may detect areas where energy consumption is higher than expected, such as underutilized lighting or HVAC systems running at full capacity during non-peak hours 

• Automating corrective actions: SENSE’s automation capabilities allow for immediate adjustments without manual intervention. For example, it can automatically adjust lighting levels based on occupancy or environmental conditions, reducing energy consumption when areas are unoccupied or conditions do not require full illumination. This automation reduces the need for human oversight, cutting down on labor costs and minimizing errors.
   

• Optimizing resource allocation: Through its correlation analysis, SENSE enables businesses to optimize how resources are allocated. For example, in a manufacturing facility, SENSE might show that certain machines are consuming excessive energy during low production periods, prompting businesses to adjust operation schedules or shift workloads to minimize energy costs.
   

• Preventing costly disruptions: SENSE’s predictive maintenance capabilities help prevent system malfunctions or equipment failures that could lead to expensive repairs or downtime. By monitoring equipment performance and identifying early warning signs of potential issues, SENSE allows businesses to schedule maintenance activities before they become costly disruptions. 

Yes, SENSE is designed for seamless integration with a variety of third-party systems, including building management systems, energy management systems, and ERP software. This ensures that businesses can consolidate their data from multiple sources into a single, comprehensive operational overview, simplifying management and decision-making. 
 

SENSE is a centralized IoT data management and analytics platform that connects and integrates data from various subsystems, including ENERGY (energy management) and SAFE (environmental monitoring) by Yodiwo. SENSE doesn’t just collect data but also performs correlation analysis to optimize energy usage and environmental conditions across an organization. It enables businesses to make data-driven decisions, detect anomalies, and identify areas for operational improvement. 

On the other hand: 

• ENERGY focuses specifically on tracking and managing energy-related data, including electricity, gas, water, and waste. It provides real-time monitoring and reporting for energy consumption, CO₂ emissions, and sustainability goals. 

• SAFE focuses on monitoring ambient environmental conditions, such as temperature, humidity, CO₂ levels, and air quality, which are crucial for occupant health and comfort. 

SENSE ensures robust data privacy and security through industry-standard encryption, secure data transmission protocols, and access controls. It is designed to meet the highest security standards to protect sensitive operational data and ensure compliance with data privacy regulations.

Any organization aiming to optimize energy usage, improve sustainability efforts, reduce costs, and enhance operational efficiency can benefit from IoT advanced analytics. This includes businesses, municipalities, industrial facilities, and any organization looking to gain deeper insights into their energy and environmental performance.

SENSE offers mobile apps and responsive web interfaces that allow users to access real-time data, monitor performance, and control energy settings from anywhere. Whether on-site or remote, users can stay connected to the platform and take necessary actions on-the-go. 

Pricing for SENSE depends on factors such as the size of the organization, the specific features required, and the level of customization needed. Yodiwo offers tailored pricing plans to meet the unique needs of each business.

Contact us  for a personalized quote that aligns with your requirements and goals.